2025 Elections

Term: July 1, 2025-June 30, 2027 

Duties of the President:

• Uphold the standards of the CMIT North Elementary PTO Code of Conduct 

• Preside over all meetings. 

• Present any new business. 

• Be custodian of all organization funds, and shall be authorized to disperse funds on behalf of the PTO.

• Deposit all monies within 24 hours of receipt.

• Be the official spokesperson for the organization. 

• Act as custodian of all records of the organization. 

• Deliver to the successor in office, all records in his/her possession by fiscal year end. 

• Create and publish the annual PTO calendar by the first PTO meeting of the school year. 

• Submit a written report detailing responsibility and recommendations to the future board by fiscal year end.

• Act as contract signing authority. 

Term: July 1, 2025-June 30, 2026 

Duties of the Vice President:

• Uphold the standards of the CMIT North Elementary PTO Code of Conduct 

• Aid the president. 

• Perform the duties of the president in the event of that officer’s absence or inability to serve.

• Be custodian of all organization funds, and shall be authorized to disperse funds on behalf of the PTO.

• Deposit all monies within 24 hours of receipt.

• Act as liaison between committee and project chairs with the Executive Board.

• Deliver to the successor in office, all records in his/her possession by fiscal year end. 

• Submit a written report detailing responsibility and recommendations to the future board by fiscal year end. 

• Manage the recruitment of volunteers for the various PTO committees. 

Term: July 1, 2025-June 30, 2026 

Duties of the Treasurer:

• Uphold the standards of the CMIT North Elementary PTO Code of Conduct 

• Be custodian of all organization funds, and in the absence of the President and Vice President,  shall be authorized to disburse funds on behalf of the PTO. 

• Deposit all monies within 24 hours of receipt. 

• Give written monthly financial reports for review at all General Membership meetings and to the Executive Board in months with no General Membership Meeting. 

• Provide a monthly cash-flow report at Executive Board Meetings. 

• Prepare a year-end financial report by fiscal year end. 

• Deliver to the successor in office, all records in his/her possession by fiscal year end.

• Submit a written report detailing responsibility and recommendations to the future board by fiscal  year end.

• Prepare or facilitate the preparation of federal tax forms (Form 990 and/or Form 990EZ) as required by the IRS and submit by November 15 of each year.

• Submit an annual report of personal property by April 15 of each year. 

• Facilitate an annual audit of the financial records and practices during the summer of each year. 

• Facilitate audits of contractor agreements

• Submit monthly and yearly financial statements to the Principal of CMIT North Elementary School.

Term: July 1, 2025-June 30, 2026

Duties of the Corresponding Secretary:

• Uphold the standards of the CMIT North Elementary PTO Code of Conduct.

• Prepare any correspondence and publicity for the organization as needed, including meeting  announcements, weekly newsletter updates, and social media.

• Help recruit volunteers, and be responsible for the following: 

  • Conduct the fall and spring PTO Membership Drives. 

  • Maintain the the Approved Volunteer Directory yearly

  • Chair the Room Parent Committee 

  • Maintain the PTO board within the school lobby area

• Deliver to the successor in office, all records in his/her possession by fiscal year end.

• Submit a written report detailing responsibility and recommendations to the future board by fiscal year end. 

Term: July 1, 2025-June 30, 2027

Duties of the Recording Secretary:

• Uphold the standards of the CMIT North Elementary PTO Code of Conduct.

• Prepare the agenda for the General Membership meetings with the assistance of the President.

• Prepare any materials needed for distribution or reference at General Membership meetings. 

• Take minutes at Executive Board and General Membership meetings.

• Finalize minutes, obtain necessary approvals, and post minutes to the PTO website in a timely manner (i.e 48 hours). 

• Keep the files of communications, papers, and documents belonging to the organization. 

• Deliver to the successor in office, all records in his/her possession by fiscal year end.

• Submit a written report detailing responsibility and recommendations to the future board by fiscal year end.