Volunteer

All volunteers must complete the PGCPS online volunteer application located on the PGCPS volunteer website under the “Become a Volunteer” section and takes approximately three minutes to complete. If you have previously completed the fingerprint background check and CPS clearance process and approved to serve as a volunteer, be sure to indicate that you are a “Returning Volunteer” on this application. Once approved, your eligibility as an approved volunteer will expire on June 30th of each academic year. All school volunteers must indicate their desire to continue as a volunteer each school year by renewing their volunteer application after July 1st of each new year.

Learn more about PGCPS volunteer requirements and view frequently asked questions.  

Current PGCPS Employees who wish to volunteer must log into PGCPS Oracle Self-Service and select the option “Register to Volunteer.” Next select “Go” and then “Add Application” to initiate your application. Employees are required to provide a personal email address and a telephone number. For volunteer type, select Employee Volunteer. Once submitted your volunteer status will change to “approved”. Please note that the volunteer registration form is not available on Oracle’s Self-Service Limited menu. You must be logged into a computer on the PGCPS network or connect via VPN. Employee volunteers are not required to complete Steps 2 and 3 below. Employees are required to complete all mandatory student safety (SafeSchools) compliance modules assigned to them based upon their current position using their employee SafeSchools account.

To ensure the safety of our students, PGCPS requires a fingerprint background check and Child Protective Services (CPS) clearance for each person who will provide volunteer services more than once each school year.  The total fee for these clearances is $61.00 per applicant. 

This fee is waived for parents/guardians of students who are approved for free/reduced meals. You must bring a copy of the approval letter to your appointment. 

Please note that this is a one-time requirement for all volunteers. 

Schedule an appointment to complete the background screening process.  

Once you complete the online volunteer application, you will receive an email confirming receipt of your application and assigning you a unique Volunteer Identification Number (VIN). Approximately 48 hours after your application is submitted, you will receive an email with a link to log in and complete the required training modules via the Vector Solutions (formerly SafeSchools) platform. You must use your VIN as your username and password to login and complete the required training modules.

You are required to complete these modules annually. View the mandatory training modules for volunteers. 

Once all of the PGCPS steps (1-3 above) have been completed, you will receive an email from PGCPS titled Volunteer Application Approved. Please fill out the CMIT NES Volunteer Form which will be monitored by the CMIT NES front office staff.  The link to watch the CMIT North Elementary Volunteer Training Video (approx 18 minutes) is provided in the CMIT NES Volunteer Form.  Once you have completed watching the video you will return to the form to take a short QUIZ: Attendance for Volunteering Info Sessions.  Upon submission of the form, the front office staff will automatically be notified. Teachers/Staff will be updated accordingly with your volunteer status.

Your eligibility as an approved volunteer will expire on June 30th of each academic year. All school volunteers must indicate their desire to continue as a volunteer each school year by renewing their volunteer application after July 1st of each new academic year.